Showing posts with label Personal Cloud. Show all posts
Showing posts with label Personal Cloud. Show all posts

Friday, 18 May 2012

Personal Cloud: What I use (May 2012 edition)

This blog originally started because I was looking for ways to move much of my online life to cloud services. It's since grown to encompass some of my technical projects, but I still have an interest in what is now referred to as "personal cloud" services. So, as of May 2012, these are the services I use:

Email

I use Google Mail for my main, personal email. For signing up to web sites etc., I also have a Yahoo email address which supports disposable addresses, very useful for creating per-domain, unique addresses that can be removed if I start getting spam. Just for completeness, I also have a Hotmail account which gets limited use and is used primarily for logging into Microsoft services.

Calendar

Google Calendar synchronises with my iPhone/iPad and my Outlook calendar using Google Calendar Sync.

News

Google Reader remains my main application for RSS feed aggregation. I use it with Reeder on the iPhone and iPad for mobile reading.

Notes

I absolutely love Evernote. I use it to store multiple notebooks containing all my research, notes, web clipping (especially useful now Evernote Clearly has been released) and it acts as a single "dumping ground" in which to throw my thoughts and anything I find interesting. I run the client on Windows, Mac, iPhone and iPad. It's so good I pay for it as a premium user.

Backups

I have a Crashplan+ subscription and use it to backup my Windows PC, T's Windows PC and my Mac. Data is encrypted before leaving my home network so is secure online. There is a real peace of mind knowing that a copy of all our family documents - and photos - are backed up online. It's worth paying for.

Passwords

I've recently started using LastPass to manage all my website passwords as well as provide a place to store other private data (such as computer account credentials). LastPass encrypts data locally, but stores the results in the cloud. There is an app for the iPhone, but you need to be a premium user to get it. I'm only using the free version at the moment, but I like what I've seen with it so far and may subscribe.

[Update: I liked LastPass enough to pay for the Premium version. Recommended!]

File sharing

I've had a Box account for a few years (with 5GB of free space) and it's recently changed its focus to become more of a SharePoint alternative. It's pretty good, but this space is getting crowded with 25GB free with Microsoft SkyDrive, 5GB with Google Drive and 2GB with Dropbox. I wouldn't use any of these services to store my important, personal data (especially since it's unencrypted), but for non-sensitive data, it's good to have options, especially if you need to collaborate with someone. It's too early to determine what service I'll end up focusing on, so watch this space as the products mature.

Thursday, 9 June 2011

CrashPlan on Mac OS X

I've been testing CrashPlan as a method of backing up my files to the cloud. After taking a couple of weeks to get all the data up, it's working pretty well and I'm planning on paying for it on a monthly basis. The one downside is that having CrashPlan loaded appears to slow my old Core 2 Duo Mac Mini down. This seems to be because the Java app consumes several hundred megabytes over time.

CrashPlan comprises of two parts: The front end GUI and a Java-based engine. The first job I did was to customise the backup window so that it only backs up overnight. As my Mac is on all the time, this is not a problem. The reason for this is that I'm asleep and not using the computer, and my ISP, Plusnet, have a monthly bandwidth allowance, but 12am-8am traffic is not counted.

In order to work around the memory leak issue, I've created two root cron jobs to start up the engine just before it's needed, and shut it down again afterwards. To do this requires the UNIX command prompt (open the Terminal app):

First, open a root prompt by running a BASH shell:

$ sudo bash

(enter your password here)

Then edit the crontab by running:

# crontab -e

Enter the following lines:

# Start CrashPlan engine at 5 minutes to midnight in time for overnight run
55 23 * * * /bin/launchctl load /Library/LaunchDaemons/com.crashplan.engine.plist
# Stop CrashPlan engine at 5 minutes past 8am to free memory after overnight run
05 08 * * * /bin/launchctl unload /Library/LaunchDaemons/com.crashplan.engine.plist


Edit the vi editor (hit escape, then type :wq! and hit return).

You can view your crontab by running:

# crontab -l

This gives the benefit of overnight CrashPlan backups, but without having any unnecessary services running in the background during the day.

Wednesday, 11 November 2009

A first look at Toodledo

My ongoing quest to manage my email, calendar, contacts, tasks and notes from the cloud continues. I've managed to cover most of the above with Google Mail and contacts, Google Calendar and Evernote. Finding a task manager that I like the look of has proven tricky.

I tried to use the brilliantly titled Remember the Milk, but it's not designed to interface with Outlook. Unfortunately I spend a significant amount of my working life in front of Outlook 2007 which has very powerful task management. Using multiple task managers would not make my life easier.

I signed up to Toodledo a while ago, but didn't get around to trying it out. There was an Outlook sync tool, but it was pre-1.0 which didn't inspire confidence. So I left it a while... and went back to it last night.

The sync tool is now post-1.0 so I installed it and took my task list from Outlook 2007 into the cloud. I set Toodledo to map Outlook categories to folders so the organisation structure remains.

There is one downside to the Outlook sync tool: It syncs Tasks, but Outlook 2007 introduced another item called "To-Dos". Think of the "To-Do" list as all types of data that have been marked for action. This includes all tasks, but also all flagged emails, diary events and contacts. Apparently the To-Do list is not stored in the same structure as the Task list, so syncing it is not yet achievable. It's a minor point though and arguably not the fault of the sync tool.

One nice surprise about Toodledo is that it has a Notebook feature. Upon examining this I was surprised to find my Outlook notes had been copied across. They sync changes too, so although I'm primarily using Evernote for taking Notes, it's nice to know that anything I jot down in Outlook is made available as well.

I also spent a whopping £1.79 on the Toodledo iPhone application. This has a very pleasing and easy to use interface. The detail is there, but there's not too much detail to make it unusable. I've not had the chance to play with it too. It works when the iPhone is in airplane mode, so data appears to be cached locally. The aforementioned notebook is not available from the iPhone (that I've seen yet).

There are also integration points for Firefox, Google Gadgets, Twitter, Apple iCal and Dashboard as well as good old email and RSS.

It's early days and I've not used Toodledo enough yet to determine whether I want to commit to basing my task management around it, but initial usage is encouraging. I'll hope to implement some of the popular GTD methodology to it having just received a copy of David Allen's book "Getting Things Done". I just need to get organised enough to read it...

Saturday, 7 November 2009

Working with Evernote

When it comes to notebook applications, Microsoft's OneNote is arguably the most powerful product out there. Unfortunately, as I commented in a previous blog entry ("Is OneNote a Cul de Sac"), OneNote - in its current form - is very much a single user, single machine application. Getting data into OneNote is easy, but accessing it remotely over the cloud is not possible.

Perhaps the most popular alternative is Evernote. This provides a cloud-based service that is free when a limited amount of data per month is created (a limit I am nowhere near reaching). Evernote can be accessed through the website, but also provides clients for Windows, Mac and the iPhone. This makes it a very compelling product to use, even if it's not quite a feature-rich as OneNote. If using Windows, it's definitely worth using the 3.5 beta release as the interface is much better (IMHO) than previous releases and is more similar to the Mac version.

One of the things I like about OneNote is the Notebook/Section/Page metaphor. It's possible to have multiple Notebooks (e.g., Work, Personal etc.) and each notebook can have section tabs. Within each section, multiple pages can be created. In comparison, Evernote has the concept of notebooks and pages. In order to work around this, I adopted a naming convention for my notebooks that describes what each notebook is for:

Personal: Holidays
Personal: Home Projects
Work: AIX Notes
Work: Business Planning
Work: Citrix


This effectively works around the lack of sections. (I actually realised after adopting this approach that when using OneNote, I only had a couple of notebooks for Personal and Work anyway and used sections to separate my data)

As for when to use a new notebook, I've adopted the approach that if I was to use a new physical notebook in real life (e.g., I'm attending a course), then I'll create a new notebook for it. This is what I did last week when on a Citrix XenApp course. All my notes were instantly available via the cloud to all my clients. I'm also using new notebooks for different projects.

Evernote isn't perfect. I'd still like the ability to click anywhere and enter text (like OneNote), and wish it handled proper text headings instead of just setting font sizes. But these are pretty minor. A native Linux client would also be nice, but the web interface works well enough for occasional use. One killer feature for me would be rudimentary drawing tools so I could illustrate notes with diagrams. In fact, I'd become a premium user for this feature.

Evernote is definitely worth a look if you're looking for a way to store all your notes together in one place, but access them from anywhere. A cloud win.

Sunday, 9 August 2009

Essential Firefox add-ons

Thought I'd better tidy up my Firefox add-ons as I appear to have accumulated a number that either served a specific purpose and are now redundant (Web Developer) or simply aren't needed (FlagFox).

The list of Add-ons I'm currently using on my Linux workstation are:

  • Blocksite (essential if you want to block Facebook Beacon)
  • Evernote Web Clipper
  • Flashblock (enable Flash objects on a per-site basis)
  • Gmail Manager (to alert when I get new Gmails)
  • TwitterFox (how I generally track Twitter)
  • Wikipedia Lookup Extension (highlight word, right click, search in Wikipedia)
  • Xmarks (Bookmark sync)
I don't use AdBlock because I'm generally not bothered by the adverts on sites I visit regularly, and I'm not enough of a Firefox hacker to want to bother with Greasemonkey. Perhaps something to manage passwords better would be good though.

Am I missing anything essential?

Sunday, 5 October 2008

Google Calendar Sync not synching... the fix!

A while back I noticed that Google Calendar Sync was not correctly synchronising all my calendar entries. While some were okay, others refused to appear. Having spent a couple of hours last night working on it, I have found what I believe to the be the solution.

The problem was either me being too clever, or Google Calendar Sync not being clever enough.

Back when I started using Outlook as my main calendar, I wanted to prevent my work colleagues from viewing my personal appointments. The easiest way to do this was by setting all appointments to be private by default, and then change them if it was a business item. This involved editing the appointment form in the Outlook designer and saving it as a new form (that I called "Private Appointment".

Unfortunately, Google Calendar Sync only tries to synchronise calendar items that are Meetings or Appointments. My custom form was not being synchronised. I've now changed the default form back, but will need to find a way to convert all my private appointments into "normal" appointments.

Once I knew what the problem was, I was able to Google and find that numerous people have had similar problems when they've installed an Outlook add-on such as WebEx or integration with Live Maps.

Now I know this, hopefully I'll be able to get my calendar working properly again and join it up with the rest of my cloud activities.

Saturday, 27 September 2008

Migration to Google Mail

Although I've had a Google Mail account for a few years, I've really only used it as a test account, or when I've not had access to my personal email. Instead, my main (church) email address has been accessed by Thunderbird on my local machine. Obviously this is not ideal from a cloud computing perspective.

So tonight I took the step of migrating all my email from Thunderbird to Google. I did this using the IMAP interface to Gmail and dragging and dropping messages up to the cloud.

In order to ensure that all new messages go to Google, I configured Gmail to download my email using POP. I've also got the webmaster account on a Google Apps domain for a local charity, which I've now changed to forward to Gmail.

The net result was an inbox with > 1700 messages and taking 325MB (out of a quota of 7178MB).

The next step was to use the Gmail filter capabilities to add tags for my emails based on destination email address. Once this was done, I spent a couple of minutes archiving all email older than 1 month.

Now I have a tidy inbox, accessible from everywhere I can use a browser, collecting email from three different addresses and automatically tagging incoming messages.

Friday, 28 December 2007

Box.net WebDAV goodness

I've had a free 1GB box.net account for a while, but haven't used it in any anger beyond uploading a bunch of my how-to documents as a test.

Today I tried adding a WebDAV connection to my GNOME installation - a trivial act of specifying the correct URL, https://www.box.net/dav and then entering my box.net credentials in Nautilus. This worked pretty well so I repeated it on the Mac. This was also successful.

So I now have easy access - WebDAV but also the web interface - to a bunch of storage online from all my platforms. Should be good for storing those (non-private) things that I might want when I'm out and about.

Friday, 23 November 2007

Living on the Cloud: A lookback

The experiment to move a lot of my data to the cloud has been very successful. I now use my Google Mail and Yahoo Mail accounts regularly, Google Docs quite often, and Google Reader has become a part of my daily routing.

I'm using Yahoo Mail's AddressGuard feature regularly and it's been brilliant at giving me a way to stop companies using my real address. To be fair, I've not had a single spam mail from either Google or Yahoo.

Google Docs has been developing nicely and I especially like the collaboration features (the ability to allow others to access and update specified documents, versioning etc). It's not a perfect product, and there are better online office apps available, but it's developing quickly and has the advantages of having the resources of Google behind it.

But it's Google Reader that has had the most impact. It's solved the problem of keeping RSS feeds in sync, has a speedy interface that can be keyboard driven and actually allows me to keep up to date with a large number of sites and blogs.

There is still more to be done. I'm not synchronising my contacts, tasks, notes and calendar from Exchange at work to a cloud based service at the moment, but as I have a Blackberry Pearl, I can easily access my data on the move.

For the future, I would like to look further into online collaboration for church use. Some future form of Google Docs might be the answer, or there might be a better solution out there...

Friday, 27 July 2007

Beyond the Palm

Having blogged about Vista quite a lot recently, I have decided to revisit the subject of cloud computing. I have still not got syncing between Vista / Outlook 2007, Palm and Yahoo! working, but Palm have released a beta of their new Palm Desktop for Vista software. I'll be giving it a try soon, but the T3 isn't on the officially supported list.

It appears that Palm are continuing to throw away their market. I've been a Palm user since the original Pilot Professional, upgrading to an M500 and then to the T3. The PIM applications have been the main reason why I've stuck with Palm (and I hate the Windows Mobile interface!). But by not supporting the T3 - a model that isn't *that* old - I'm forced to look at other options.

So my criteria is:

  1. Decent PIM applications
  2. PIM synchronisation with Outlook 2007
  3. Web browser - ideally something like Opera
  4. Some form of Internet connectivity - wireless / bluetooth / ???
  5. Keyboard

Synchronising with Outlook will get my cloud experiment back on track, and I like the ability to browse the internet when out and about. The keyboard is a bit contentious, but ultimately, I'm faster on a keyboard that writing and handwriting recognition struggles to interpret my scrawls.

I'm guessing I'm looking at some form of mobile phone / smartphone. The OS News review of the Nokia E90 looks quite good, so that'll do on the list of potentials. I'm still a fan of Sony Ericsson phones, so will look at their offerings.

iPhone? Maybe, but it doesn't have a keyboard (perhaps not a showstopper depending on how good the virtual keyboard is) and I'm not sure what it's PIM capabilities are.

Friday, 13 July 2007

Google Browser Sync - Yay!

Earlier this week I merged my personal and work bookmarks into a single file and installed the Google Browser Sync add-on for Firefox. This keeps multiple machines in sync with each other. As of tonight, I have got my "global" bookmarks syncing between my home PC, my work laptop and T's PC.

All good stuff and working very nicely. This is a real result for cloud living.

Monday, 9 July 2007

Bookmark Woes

Having successfully synced my calendar, to-do list, notes and contacts so I can access them from anywhere, I turned my attention to bookmarks as the next thing to move to the cloud.

I have a small collection of bookmarks on my home PC, as well as on my work laptop. Over the weekend I took the step of merging them together into Yahoo!'s new bookmark system. This is pretty funky....

...until you try and manage them! Although sporting a slick AJAX driven UI, Yahoo Bookmarks is limited in being able to easily drag and drop bookmarks and re-arrange them. It also requires a visit to the page to access them and my common bookmarks are not sorted at the top (accessing Facebook is slower than typing www.facebook.com into the address bar).

The Yahoo! toolbar for IE provides instant access to your bookmarks by clicking a button, but the Firefox toolbar tries to read the old bookmarks system (which wasn't very good!).

Alternatively, I could use the Google bookmarks system, but this doesn't appeal at the moment (it doesn't have the whizzy page preview that Yahoo has).

So for now, I'm opting to use the Google Browser Sync extension for Firefox that will keep a copy of the bookmarks on the cloud, while still providing the ability to manage them using the rich Firefox interface.

It's not a solved problem, but it's a good step forward.